Privacy Policy

1. Introduction
This Privacy Policy pertains to LexIQ Legal Services B.V. (hereinafter referred to as “LexIQ,” “we,” “our,” or “us”), located at Schilderstraat 7A, Rotterdam, The Netherlands, registered with the Dutch Chamber of Commerce under number 99670054.
This Privacy Policy applies to our website www.lexiqlegalservices.nl (hereinafter: the “Website”) and to all services, products, webinars, trainings, events and related activities that refer or link to this Privacy Policy (collectively: the “Services”).
LexIQ acts as the data controller regarding the Personal Data collected and processed through the Website and the Services.
In this Privacy Policy, we explain how we collect, use, store and protect Personal Data in accordance with the General Data Protection Regulation (GDPR).

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2. Contact
If you have any questions regarding this Privacy Policy or the processing of your Personal Data, you may contact us at: legalservices@lexiq.nl
If you believe your concerns have not been adequately addressed, you have the right to lodge a complaint with the Dutch supervisory authority (Autoriteit Persoonsgegevens): https://autoriteitpersoonsgegevens.nl

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3. How We Collect Personal Data
We collect Personal Data:
Directly from you (e.g., when you fill out a form, register for an event, or enter into an agreement with us);
Through communications (email, telephone, contact forms);
Automatically via our Website (e.g., cookies and analytics tools).

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4. What Personal Data We Process and for What Purpose

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4.1 Contact Form
When you contact us via the Website, we may process:

• First name
• Last name
• Company name
• Email address
• Phone number (optional)
• Company size (optional)
• Purpose: To respond to your inquiry and manage correspondence.
• Legal basis: Article 6(1)(a) and (f) GDPR (consent and legitimate interest).

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4.2 Registration for Webinars, Trainings or Events
We may process:

• Name
• Company name
• Email address
• Purpose: To manage your registration and participation.
• Legal basis: Article 6(1)(a) and (f) GDPR.

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4.3 Downloads
To provide documentation or other downloadable materials, we process:

• Name
• Email address
• Purpose: To provide requested materials.
• Legal basis: Article 6(1)(a) GDPR.

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4.4 Careers
If you express interest in working at LexIQ, we may process:

• Name
• Email address
• CV and application documents
• Purpose: Recruitment and selection procedures.
• Legal basis: Article 6(1)(a) and (b) GDPR.

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4.5 Services
LexIQ provides services including:

• Acting as (external) Legal Counsel, In-House Counsel or General Counsel;
• Legal advisory and risk management;
• Contract drafting, review and negotiation;
• Corporate governance and board advisory;
• Corporate entity management and corporate housekeeping;
• Privacy and data protection advisory (including GDPR compliance);
• Regulatory compliance advisory;
• Legal risk assessments and policy development;
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To execute agreements, we may process necessary Personal Data such as:

• Name
• Email address
• Telephone number
• Address
• Identification details (where legally required)
• Purpose: Performance of contract.
• Legal basis: Article 6(1)(b) GDPR.

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4.6 Billing
We may process:

• Billing address
• Bank account details
• VAT numbers
• Purpose: Invoicing and financial administration.Legal basis: Article 6(1)(b) and (c) GDPR (contractual performance and legal obligation).

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4.7 Website Analytics and Cookies
When you visit our Website, we may collect:

• IP address
• Browser type
• Device type
• Pages visited
• Click behavior
• Date and time of visit
• Part of this information is collected via cookies. Please refer to our Cookie Policy for further details.
• Legal basis: Article 6(1)(a) and (f) GDPR.

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4.8 Social Media
Our Website may contain links to social media platforms (e.g., LinkedIn). Our Privacy Policy does not apply to these platforms. We recommend reviewing their privacy policies separately.
Legal basis: Article 6(1)(a) and (f) GDPR.

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5. Rights of the Data Subject
Under the GDPR, you have the right to:

• Access (Art. 15)
• Rectification (Art. 16)Erasure (Art. 17)
• Restriction of processing (Art. 18)
• Data portability (Art. 20)
• Object (Art. 21)
• Withdraw consent (Art. 7)
• Requests can be sent to our contact email. We will respond within four (4) weeks.
• LexIQ does not use automated decision-making or profiling within the meaning of Article 22 GDPR.

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6. Storage and Retention
We store Personal Data:

• For as long as necessary to provide Services;
• For the duration of contractual relationships;
• To comply with legal retention obligations (e.g., 7-year tax retention requirement);
• To resolve disputes and safeguard legal claims.

After expiration of retention periods, data will be deleted, anonymized, or securely archived in accordance with applicable law.

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7. Sharing Personal Data
We may share Personal Data with:

• IT service providers
• Hosting providers
• Administrative or financial service providers
• Professional advisers

Where required, we conclude data processing agreements. We do not sell Personal Data. Personal Data will only be shared with authorities where legally required.

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8. Transfers Outside the EEA
If Personal Data is transferred outside the European Economic Area (EEA), LexIQ ensures appropriate safeguards in accordance with Chapter V GDPR, such as:

• Standard Contractual Clauses (SCCs);
• Transfers to countries with an adequacy decision.

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9. Data Protection and Security
LexIQ implements appropriate technical and organizational measures to protect Personal Data against loss, misuse, unauthorized access, disclosure or alteration, in accordance with Article 32 GDPR.
Our internal security policies and procedures are designed to ensure the confidentiality, integrity and availability of information and to comply with applicable legal and contractual requirements.
While we apply reasonable and appropriate safeguards, no system can be guaranteed to be completely secure.

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Future Certification Ambition
LexIQ continuously strengthens its information security framework. As part of our commitment to operational excellence and data protection, LexIQ is working towards further formalization of its information security management processes with the intention of pursuing ISO 27001 certification in the future.
LexIQ is currently not ISO 27001 certified. However, our internal governance and security practices are being developed with internationally recognized information security standards in mind.
If you believe your Personal Data is not adequately protected, please contact us.

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10. External Links
Our Website may contain links to third-party websites. LexIQ is not responsible for the privacy practices of these external websites.

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11. Children’s privacy
LexIQ does not knowingly collect Personal Data from individuals under the age of 18.

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12. Changes to this Privacy Policy
LexIQ reserves the right to amend this Privacy Policy. The most recent version will always be published on our Website.

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Last updated: February, 2026